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Minutes of a meeting of Wysall and Thorpe in the Glebe Parish Council held in the Village Hall, Wysall, Tuesday June 4, 2019 at 7.30pm

Couns. Simon Stephens (Chairman)

Carolyn Birch Vicki Plant Mike Stanley

Lindsay Redfern Peter Wyles Gareth Cook Liz Smith

Present: The clerk Mike Elliott.

1]	APOLOGIES

There were none

2]	MINUTES FROM PREVIOUS MEETING HELD ON MAY 7, 2019

were accepted as circulated and signed by the chairman after it was pointed out that Coun. Wyles had been present.

3]	DECLARATIONS OF INTEREST

There were none

4] CLERK’S REPORT

Pete James has been asked to carry out some tree lopping work on the Silver Birch Trees in the grounds of the village hall.

Alison Avery has expressed interest in being the Tree Warden. She had been given the two contacts needed at Rushcliffe Borough Council for this.

5]	OPEN SESSION FOR THE PUBLIC.

No matters were raised.

6] REPORT FROM THE DISTRICT AND COUNTY COUNCIL MEMBER

There were no reports presented.

7]	CORRESPONDENCE

CPRE Nottinghamshire, annual meeting Friday June 14 at Newark Castle Station. It was agreed that Mrs Avery be told of the meeting in case she wished to attend.

Play safety annual inspection of play equipment at the rear of the village hall would take place before the end of June.

Notts County Council gave notice of their annual civic service in Southwell Minster on Sunday. June 23 with a 3pm start.

8]	FINANCE

a] ACCOUNTS TO PAY were approved as per the circulated list.

The clerk reported on the need for a computer replacement in the office and this had been activated. He said it was proposed by the office to share the cost of the required replacement computer between all the council based at the office between his current 14 councils and his firm. The meeting accepted the proposal.

The clerk was asked to provide the chairman and Coun. Stanley with copies of the cash payment sheets for each of the months in the 2018-19 financial year in order they could better understand any requirements that might become necessary during the operations of the council.

9]	PLANNING MATTERS

Applications

19/00999/FUL | Received: 2 Northfield Farm Cottages Widmerpool Road Wysall

New location of a new underground gas cylinder in front garden including landscaping works. No objection.

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10]	VILLAGE HALL

A number of social events were planned for the coming months and Coun. Smith gave details. The next event would be a visit from a Scottish duo jazz group.

The question of the heating of the hall was discussed and the chairman and Coun. Smith said varying matters on what systems should be provided were still being considered. The meeting agreed to an expenditure of up to £200 to meet the cost of a report from a heating survey company as to the suggested system that would be best suited for the building.

11]	ENVIRONMENTAL MATTERS

The council confirmed that entry had been made for the Best Kept Village competition for 2019. First round Judging is this month.

The question of street furniture was discussed in detail including seat and benches and waste bins. A meeting had been arranged with the officer at Rushcliffe Borough Council responsible for provision and siting of bins and this would be taking place later in the week. The parish council approved the purchase of at least two additional bins and Couns. Smith and Stanley would liaise with the Borough officer as to replacement of other bins and the siting of them.

The question of council seats and benches was discussed and it was felt there was a need for refurbishment or replacement or re-siting of individual ones and Couns. Smith and Stanley would deal with the matter.

12]	WEBSITE

All was working well with the website and no problems had been encounted. Former member Stephen Reeds was looking after the site in respect of putting items on it. The clerk said he would ensure the account papers as required by the regulations would be sent to Mr Reeds by the due date.

13]	CHAIRMAN’S MATTERS

Items discussed were the flagpole, and the shed being purchased for siting at the rear of the village hall.

14]	AGENDA ITEMS FOR NEXT MEETING JULY 2, 2019

There being no further business the meeting closed at 9.00pm.

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